JOB PURPOSE

The Office Administrator/Receptionist role is the first point of contact for visitors and clients, ensuring a professional and welcoming experience at the front desk. This role primarily focuses on reception duties while providing administrative support and occasional personal assistance to partners as needed.

DUTIES AND RESPONSIBILITIES

• Greet visitors and clients in a friendly and professional manner.
• Answer, screen, and direct incoming calls promptly.
• Handle incoming and outgoing mail and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Assist with scheduling meetings and booking board rooms.
• Update and maintain contact lists and office directories.
• Ensure accurate filing of documents and records.
• Keep the reception area tidy and presentable.
• Coordinate with vendors for office maintenance and services.
• Provide occasional personal assistance to partners (e.g., travel arrangements, diary management).
• Support office administration tasks when the Office Administrator is unavailable.

REQUIREMENTS, SKILLS AND EDUCATION

• Proven experience as an Office Administrator, Receptionist, or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Professional appearance and demeanour.

SALARY AND BENEFITS

• Competitive salary based on academic qualifications and experience.
• Flexibility Policy.
• Annual Appraisal and performance bonus in December.
• Continued Development Policy.
• Health insurance.

Interested candidates are kindly requested to submit detailed curriculum vitae via email on hr@trimerservices.com or via post to:

The HR Manager,
Tri-Mer Services Ltd,
International House, Mdina Road, 
Zone 1, Central Business District,
Birkirkara, CBD 1010,
Malta

All applications will be treated in strict confidence

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